Job Details
  • ReferenceBH-15542
  • Location
  • SalaryGreat location, Car parking provided, Global company
  • Job TypePart Time
  • Posted29 days ago
  • ConsultantSharon Kishore
  • Consultant emailEmail Sharon
Exciting long-term part-time opportunity for an experienced Office Administrator to become part of the family at this well-respected organisation. Located in Newmarket, this is a Monday to Thursday role, 20 hrs per week, where you will be provided training and a variety within the role.      
About the role - Atu mo te mahi  
You will be the first point of contact for internal/external stakeholders, employees, contractors and visitors across the wider business, in addition to support and co-ordinate the functional operations of all office activities to ensure employees have adequate support to work efficiently. 
This role is imperative for the smooth running of the Newmarket office, so a person who is incredibly organised, self-motivated, communicative, is looking for a position filled with variety and has the ability to multitask, then this could be the perfect role for you!

Key tasks and accountabilities (not limited to)

  • Order all office and stationary supplies, including all IT equipment when required, ensuring continuation of stock
  • Co-ordinate office IT support when required
  • Order office groceries on a weekly basis, ensuring kitchen etc. is well stocked
  • Ensure the office is well presented at all times e.g. spare offices/board room/hot desks are tidy, plants watered etc. and liaise with the cleaners when required
  • Collect office mails posted to the mailbox daily and distribute 
  • Manage the office e.g. arrange visitor parking, car spaces and office key allocation when required
  • Coordinate internal communications and follow up actions when required e.g. distribution of emails, updating email address etc.
  • Arrange office activities such as weekly lunches and internal/external events and other occasions as required 
  • Provide general administrative support across the wider business
About you - Pehea koe 
You will be an articulate communicator with a confident, people focussed and professional personality, who is able to work independently and, in a team, show a high level of initiative, problem solving and work ethic. In addition to having excellent time management skills, ability to set/handle multiple priorities and meet deadlines, strong attention to detail, tech savvy, resilient and pro-active, engaging, energetic approach with a great attitude.
Demonstrated experience in a similar environment is a must!
If you have the relevant experience for this role and are looking for a change, please apply now!